P 141716Z JAN 14
FM DFAS CLEVELAND OH
TO AIG 4676
AIG 4678
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UNCLAS
SUBJ/2013 W-2 COMPACT DISK (CD) DELIVERY INFORMATION FOR 
NAVAL ACADEMY AND NAVY ACTIVE DUTY PERSONNEL//
MILITARY PAY ADVISORY 2/14//
REF/A/MSG/DFAS CLEVELAND OH/302216Z DEC 13//
AMPN/REF A IS MILITARY PAY ADVISORY 53/13 THAT PROVIDES
2013 W-2 COMPACT DISK DISTRIBUTION INFORMATION FOR ASHORE AND 
AFLOAT COMMUNITIES, MOBILE UNITS, NAVAL ACADEMY, AND SUBMARINES.//
POC/FIELD SERVICES DIVISION/DFAS-CL CODE JFLS/
COM (216) 522-5886/DSN 580-5886//
RMKS/1.  2013  W-2 COMPACT DISKS (CDS) WILL BE MAILED FROM 
24 JAN 2014 THROUGH 29 JAN 2014.  CD(S) WILL BE PACKAGED IN 
FEDEX OR FIRST CLASS ENVELOPES.  ACTIVITIES SHOULD CONTACT FIELD 
SERVICES IF CDS HAVE NOT BEEN RECEIVED BY 14 FEB 2014.
2.  PASSWORDS WILL BE EMAILED TO THE PERSONNEL SUPPORT DETACHMENT 
(PSD) OR CUSTOMER SERVICE DESK (CSD) DEPUTY DISBURSING OFFICER, 
AFLOAT POCS AND NAVAL ACADEMY POC PRIOR TO 31 JAN 2014.  SHIPS 
RECEIVING PAY/PERSONNEL SUPPORT FROM A PSD MAY CONTACT THE PSD'S 
DEPUTY DISBURSING OFFICER FOR THE PASSWORD.  SHIPS ASSIGNED TO THE
ATLANTIC FLEET AND PACIFIC FLEET THAT DID NOT SUBMIT A POC'S NAME 
SHOULD CONTACT FIELD SERVICES AT DSN 580-5886 OR COMMERCIAL 
(216) 522-5886 FOR PASSWORD SUPPORT.  JULIAN.MELL@DFAS.MIL OR 
CLIFFORD.BROWNING@DFAS.MIL CAN PROVIDE PASSWORD ASSISTANCE VIA 
EMAIL.
3.  UPON RECEIPT OF THE 2013 W-2 CD, VERIFY THAT THE ACTIVITY'S UIC 
AND NAME OF COMMAND IS CORRECT ON THE DISK LABEL.  NEXT, INSERT THE
DISK, THEN UNLOCK THE DISK.  ENTER THE EPM PASSWORD PROVIDED.
THE CD CONTAINS TWO PDF FILES.  ONE IS THE W-2 AND BACKER PDF 
FILE.  THE OTHER IS THE PRINT INSTRUCTIONS.
4.  W-2S WILL BE SORTED IN ASCENDING ORDER BY PAY UIC, AND WITHIN 
EACH PAY UIC BY ACTIVITY UIC.  THE SORT ORDER WITHIN THE ACTIVITY 
UIC WILL BE NAME (LAST, FIRST AND MIDDLE) AND FOR THOSE MEMBERS 
HAVING THE SAME NAMES, BY SSN.  THE BOOKMARK TAB CAN BE USED TO 
CHECK FOR LISTED ACTIVITY UICS ON THE W-2 PDF FILE.  IF AN
INDIVIDUAL'S W-2 IS MISSING, THEN USE THE VERB JLAA TO REISSUE
THE W-2.
5.  PSDS AND CSDS ARE RESPONSIBLE FOR COORDINATING WITH ACTIVITY 
UICS SO THAT W-2S ARE DISTRIBUTED IN A TIMELY MANNER AFTER RECEIPT 
OF REQUEST.  CDS ARE TO BE STORED IN A SECURE ENVIRONMENT AND 
SHREDDED AFTER THE TAX SEASON I.A.W. COMMAND POLICY AND DODFMR 
VOLUME 5, CHAPTER 21.
6.  A MEMBER'S W-2 WILL NOT APPEAR ON THE CD IF THE MASTER 
MILITARY PAY ACCOUNT (MMPA) WAS FROZEN ("SX" SHOWING "6"), 
GARBLED ("SX SHOWING "7"), OR OUT OF BALANCE ("SX" SHOWING "8") 
ON 16 JAN 2014.  THESE TYPES OF ACCOUNTS WILL BE RESOLVED BY 
MILITARY PAY OPERATIONS-CLEVELAND (MPO-CL).  MPO-CL WILL
GENERATE AND MAIL THESE W-2S AND MANUALLY LOAD THE 
5-YEAR TAX HISTORY SYSTEM (5YRTHS).
7.  MEMBERS STILL IN A DETACHED STATUS (ADSN 9999) 
ON 16 JAN 2014 WILL NOT RECEIVE A W-2 ON THE CD.  WHEN THE
MEMBER REPORTS PERMANENT CHANGE OF STATION (PCS), THE 5YRTHS 
ADDRESS INFORMATION WILL BE UPDATED AND A W-2 WILL 
BE MAILED.
8.  NOTE THAT W-2S FOR CALENDAR YEAR 2013 IS THE LAST YEAR
THAT W-2 CDS WILL BE DISTRIBUTED.//
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